Google Workspace for Education
Google Workspace for Education Fundamentals offers staff and students access to a free suite of easy-to-use tools that provide a flexible and secure foundation for learning, collaboration, and communication.
Student account information, documents, and settings will be disclosed and stored on Google servers, located outside of Canada, and may be subject to the laws of foreign jurisdictions. Privacy legislation requires that we inform you of this and obtain your consent to this arrangement.
Services and Settings
K - 8 Services
- Google Workspace for Education email account is limited to only School District 63
- Google Drive (unlimited storage, including Docs, Sheets, Slides, Forms, Drawing and Jamboard)
- Ability to share data is set to private by default
- Google Drive is limited sharing to only School District 63
- Google Calendar, Google Sites and Google Classroom
- Read&Write by TextHelp extension for Google Chrome
9 - 12 Services
- Google Workspace for Education email account is not limited
- Google Drive (unlimited storage, including Docs, Sheets, Slides, Forms, Drawing and Jamboard)
- Ability to share data is set to private by default
- Google Drive sharing is not limited
- Additional filtering and flagging in Google Workspace for Education for inappropriate content
- Complete Google Workspace for Education for Education products and services
- Read&Write by TextHelp extension for Google Chrome
Student Information
What information?
Account information
- School District 63 assigned email Address (includes student number)
- First and Last name
- Grade
- Classroom assignments, research notes, presentations, and school-based projects
- Word processing, spreadsheet, slideshow, and drawing files
- Multimedia objects (e.g., video, audio, image, and animation files)
- Summative assessments (e.g., teacher comments, peer feedback, surveys, etc.)
How is it used?
Account information
- Provide you licensed access to tools
- Content created by staff and students may sometimes use cloud services to manage or manipulate work
- Communicate with teachers and other students related to educational purposes
What are Some Alternative Options?
- Microsoft Office for web
- Word
- Excel
- PowerPoint
- Outlook
- Forms
- OneDrive
- WordPress
- Microsoft WhiteBoard
- PaintZ
How do I see information stored about me?
- Log into your account on https://myaccount.google.com/ to manage your profile.
- Log into your account on https://drive.google.com/ to manage your files in the cloud
How can I correct my information?
- Contact helpdesk@saanichschools.ca to correct information about your account
- Log into https://drive.google.com/ to access, edit, or delete files from the cloud. Delete the recycle bin files to remove them completely.
- If you no longer have an account, contact helpdesk@saanichschools.ca
How long is my information kept?
- Consent is required yearly. If no consent is received, your information is stored for one year, recoverable through recreating your account. After that it is deleted.